Your Ultimate Guide to Understanding the Power of B2B SaaS

The SaaS delivery model has garnered considerable momentum in recent times, affording enterprises an array of advantages such as cost efficiency, scalability, and versatility.

The utilization of Software as a Service (SaaS) products continues to demonstrate persistent growth. Gartner’s studies indicate an increase of 16.8% in the SaaS market for the year 2023. Additionally, it is anticipated that the worldwide SaaS sector will attain a valuation of $60.36 billion by the end of 2023.

Moreover, the advent of the COVID-19 pandemic has hastened the uptake of cloud-based solutions, including SaaS, owing to the swift switch to remote work setups by businesses. In this ultimate guide to B2B SaaS, we will provide a comprehensive overview of what SaaS is, how it works, and why it has become an increasingly popular choice for businesses of all sizes.

What is SaaS?

SaaS is a type of cloud computing that allows users to access software applications through the internet, rather than installing and running them on their own computer systems. Undoubtedly, the way software is delivered has been transformed by SaaS.

Earlier, introducing a new application to a company was a cumbersome process, involving a lengthy sales cycle, complicated on-site installation, custom development, and training, which could consume several weeks, if not more, before employees could effectively utilize the new tool. The SaaS model has proven to be particularly beneficial for businesses, providing them with scalable and cost-effective solutions that can be easily customized to meet their specific needs.

Even traditional software vendors are now creating SaaS products and acquiring SaaS companies, as seen with Microsoft Teams, Amazon Chime, and Oracle’s $532 million purchase of Opower.

Type of SaaS Products

SaaS products are available in various sizes, shapes, and serve different purposes. However, they generally fall into one of the following categories:

1. Packaged SaaS

These products are designed to manage a specific process in an organization, such as improving employee engagement or boosting marketing effectiveness. HubSpot is an example of a packaged solution that offers tools to manage sales, marketing, and customer relationships.

2. Collaborative SaaS

These applications help teams work together better by providing tools for messaging, video conferencing, and collaboration on documents. Examples of collaborative SaaS include Zoom, Paper, and Basecamp.

3. Technical SaaS

These products provide tools to manage or improve development or technical processes. For instance, Cloudsponge allows developers to include a contact importer in their products effortlessly, while Algolia offers a search API that helps other apps improve the search experience.

Venture investor Tomasz Tunguz categorizes SaaS products based on the value they deliver. Some apps help increase a company’s revenue, while others reduce costs.

Productivity software falls somewhere in between by helping to increase revenue or reduce costs, but their effect is less apparent.

For instance, allows companies to run meetings over the internet, which could reduce costs and provide a platform for new revenue-generating ideas.

What are the Characteristics of SaaS?


1. Multi-Tenancy

SaaS applications typically have a multi-tenant architecture, which allows multiple users or “tenants” to access the same software application while maintaining data separation and security.

Major cloud service providers such as Microsoft, Amazon Web Services, and Google Cloud utilize a multitenant infrastructure.

2. Scalability

SaaS applications are designed to be highly scalable, meaning that they can easily accommodate changes in user demand and the addition or removal of users, features, and functionalities.

It can be customized through changes to the UI, workflows, data models, or integration with third-party systems, and can be made by users or third-party developers using APIs and tools provided by the vendor.

For instance, a Microsoft Office 365 account can be used by individuals as a personal account or by corporations as a corporate account.

3. Subscription-Based Pricing

SaaS applications are typically offered on a subscription-based pricing model, where users pay a monthly or annual fee to access the software. This fee often includes ongoing maintenance, updates, and support.

Depending on your business strategy, subscription prices may vary.

4. Centralized Management

SaaS applications are managed and maintained by the vendor, which means that users do not need to worry about infrastructure or technical maintenance tasks. The vendor is responsible for software updates, security, and infrastructure management.

5. Automatic Updates

SaaS applications are typically updated automatically by the vendor, which ensures that users always have access to the latest features and security updates without needing to install anything.

6. Accessibility

SaaS applications can be accessed from anywhere with an internet connection, using a web browser or mobile app. This accessibility allows users to work remotely and collaborate with others from different locations.

7. Enhanced Usability

SaaS applications are designed to be intuitive and user-friendly, with a focus on providing a seamless user experience. This often includes real-time collaboration, mobile optimization, and offline access.

What is B2B SaaS?

B2B SaaS or Business-to-Business Software as a Service refers to cloud-based applications designed for business operations such as payroll, office productivity, customer support, and more. Enterprises pay for B2B SaaS solutions on a monthly or yearly basis.

B2B SaaS offers businesses access to software applications without the need for extensive IT infrastructure or technical expertise. This advantage has led many businesses to utilize SaaS to enhance their pricing, marketing, and customer service, ultimately increasing their store profitability and revenue.

How Does the B2B SaaS Model Work?

  • The B2B SaaS (Business-to-Business Software as a Service) model works by providing businesses with access to software applications hosted on the cloud.
  • These applications are typically designed for a specific business function, such as accounting, customer relationship management (CRM), project management, or human resources.
  • Businesses pay for B2B SaaS solutions on a subscription basis, often on a monthly or yearly fee, and are able to access the software through a web browser or mobile app.
  • The B2B SaaS vendor is responsible for managing and maintaining the infrastructure, including servers, databases, and security, while users have access to the software and data through the internet.
  • Data security and privacy are also key components of the B2B SaaS model. Vendors employ robust security measures, such as encryption, multi-factor authentication, and regular data backups, to protect user data.
  • Users also have control over their data and can typically export it to other formats or migrate it to another platform if needed.

What are the Benefits of B2B SaaS Products?


1. Effortless Approach

SaaS solutions are created to be user-friendly for organizations and can be accessed through a web browser without the need for client installations. This is particularly beneficial for small businesses that cannot afford costly IT support.

2. Cost Reduction

SaaS solutions operate on a subscription-based model rather than the usual licensing model, resulting in reduced operating expenses for companies. Because all B2B clients utilize the same platform, these services are more cost-effective for everyone.

3. Streamlined Revenue Stream

One of the most significant advantages of SaaS solutions is the predictability of income. Providers can anticipate the revenue generated by their B2B customers because subscriptions are either yearly, half-yearly, or quarterly based. This enables them to plan their subscription strategy and annual revenue growth.

4. Free Upgrades

SaaS companies can quickly implement upgrades and new features without disrupting their customers’ workflows or impacting their business operations. These deployments typically require only a browser refresh to become available to the end-user. Furthermore, B2B businesses provide clients with 24-hour support.

B2B SaaS vs. B2C SaaS: Which Is Better?

Aspect B2B SaaS B2C SaaS
Target Business Customers Individual Customers
Sales Cycle Longer sales cycle due to more complex decision-making process Shorter sales cycle due to less complex decision-making process
Marketing Targeted marketing Mass marketing approach
Pricing Higher subscription fees due to added value for business use cases Lower subscription fees due to individual consumer affordability
Features Robust features that address business use cases and needs Consumer-centric features and functionality
Support More personalized support for business customers Less personalized support for individual customers
Scalability Highly scalable to accommodate business growth and changing needs May have limitations in scalability due to individual customer needs


Overall, whether B2B SaaS or B2C SaaS is better depends on the target customer and the specific use case.

B2B SaaS may be more suited for businesses that require robust features, scalability, and personalized support, while B2C SaaS may be more suited for individual customers who prioritize affordability and consumer-centric features.

What You Need to Know About B2B SaaS Marketing?


1. Provide Comprehensive Product Information

Provide your B2B SaaS customers with all the necessary information they need to make informed decisions about your product. Include details about how your product works, its unique features, and how it compares to the competition. Use graphical elements like interface screenshots to make your marketing more effective.

2. Customize Your Content for Your Audience

Focus on building relationships with senior executives at the organizations you’re selling to, and make sure your message focuses on the unique problems your solutions can solve for those businesses. Use targeted PPC ads and content marketing to accomplish this.

3. Assign a Project Manager to Each Prospect

Assign an account manager or sales rep to each potential customer, and set up a call if feasible to resolve any issues or queries. Follow up with prospects after a trial or demo period, and offer discounts and other incentives to make it easier for them to take the next step.

4. Maintain Client Engagement After the Sale

Keep in touch with a strong re-engagement marketing campaign, letting your B2B SaaS customers know what’s new in your product and what’s available to them if they decide to upgrade. Implement a referral program to incentivize current clients to bring in new customers.

The Most Effective B2B SaaS Marketing Channels

B2B SaaS businesses have numerous opportunities to introduce their products to potential customers and achieve initial growth. Below are some of the most effective marketing channels for SaaS companies to ignite initial growth.

1. Inbound Marketing

Inbound marketing strategies are designed to attract strangers to your product and convert them into new customers. The process starts with creating valuable content like blog posts, guides, and other resources that attract new visitors and then convert them by providing value at every stage of the buyer’s journey.

2. Search Engine Optimization (SEO)

Today, most people turn to search engines for answers. SEO is a technique that helps position your website and content in front of potential users at every stage of the buying cycle.

3. Content Marketing

Publishing engaging content helps to position your brand or product as a credible authority and a helpful resource in the industry. As a result, you’ll build meaningful relationships that can convert prospects into paying customers.

4. Online Advertising

SaaS companies leverage online ads to attract potential users to sign up. This includes paid ads such as pay-per-click (PPC) campaigns on platforms like Adwords, social media ads, display ads, or banner advertising.

5. PR

Public Relations focuses on improving almost every aspect of a brand’s online visibility. This includes search results, brand mentions, online reviews, and more, to increase brand awareness and recognition.

6. Viral Marketing

Viral strategies focus on getting existing customers to refer and promote your product to others. Examples of viral marketing strategies in the SaaS space include referral or affiliate programs and viral loops.

7. User Actions

For some apps, users can naturally expand the customer base by introducing the product to their clients. For instance, Xero found that a single accountant using their product can introduce anywhere from 6 to 31 new users to the platform.

8. App Stores, Resellers, and Affiliates

SaaS companies can also take advantage of app marketplaces like Intuit, Apple Appstore, or Google Play to promote their products to new audiences. Additionally, many launch affiliate or reseller programs that reward anyone willing to promote their products with cash or other incentives.

KPIs To Monitor For B2B SaaS


  1. Customer Acquisition Cost (CAC): This is the total cost of acquiring a new customer, including all marketing and sales expenses. It is an important metric to track to ensure that your customer acquisition efforts are cost-effective.
  2. Monthly Recurring Revenue (MRR): This is the predictable revenue generated by your customers each month. It is a critical metric for measuring the overall health and growth of your business.
  3. Churn Rate: This is the rate at which customers are leaving your business. A high churn rate indicates that you may have a problem with product-market fit, customer support, or customer success.
  4. Customer Lifetime Value (CLTV): This is the estimated value of a customer over the course of their time with your business. It is a valuable metric to track to ensure that your marketing and sales efforts are attracting high-value customers.
  5. Net Promoter Score (NPS): This is a measure of how likely your customers are to recommend your product or service to others. It is a useful metric to track customer satisfaction and loyalty.
  6. Conversion Rate: This is the percentage of website visitors who convert into leads or customers. Tracking this metric helps you optimize your marketing and sales efforts to improve conversions.
  7. Average Revenue Per User (ARPU): This is the average amount of revenue generated by each customer. It is a useful metric to track to ensure that you are targeting high-value customers and maximizing revenue.

Top Five B2B SaaS Examples

1. Google

Google is a well-known digital solutions provider that offers various B2B SaaS products in addition to its search engine. Its products include Gmail for email, Drive for cloud-based document storage, Forms for forms and surveys, and Docs for word processing. Google started as a small startup in 1998 and has grown into a multi-billion dollar corporation with $136 billion in revenue.

2. Slack

Slack is a popular communication and coordination tool for small businesses and freelancers. It allows users to communicate through direct messages, chat groups, and topic-based communities.

3. Notion

Notion is a collaborative workplace that integrates with Google Drive and Basecamp to unify all topics, documents, and forums under one umbrella. It is a great solution for managing folder and file chaos while also providing collaboration, messaging, and file-sharing features.

4. FunnelFox

FunnelFox’s in-server technology streamlines administration and increases efficiency by notifying CRMs and sales reps of opportunities or critical events to connect with clients. It also provides other necessary information for sales trades.

5. Mailchimp

Mailchimp is a popular small business marketing network that provides various automation tools, including email automation through its products like Mandrill and TinyLetter. It allows users to automate email marketing for their businesses.

The Final Verdict

The SaaS business model has witnessed significant growth in recent times, attributed to the widespread availability of diverse technology resources, made possible by the ongoing digital transformation.

B2B SaaS solutions offer several benefits, including user-friendliness, affordability, flexible payment options, and frequent updates by the vendor. Moreover, the B2B SaaS sector is expanding, keeping pace with the demand for intricate and advanced applications in various domains.

If you’re looking to take your business to the next level with SaaS solutions, contact Scrum Digital today to learn more about our products and services and how they can benefit your organization. Take advantage of our expertise and experience in delivering cutting-edge B2B SaaS products to give your business the competitive edge it needs in today’s digital age.

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